Imagine Seeks Program Associate in Newark - Imagine NJ

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Imagine Seeks Program Associate in Newark

Position Description and Requirements


The Program Associate reports to the Newark Program Director and is responsible for running grief education and Imagine support programs in Newark. Qualifications and responsibilities include but are not limited to the following:


The qualification profile for the position must include:

  • Master’s level degree in field of education or a mental health discipline with specific experience in trauma-informed care and interventions
  • Minimum 2 years’ experience working in an urban environment with children and families
  • Track record in the planning, development, implementation, and ongoing management of support programs including peer support, trauma recovery, individual mental health services, and training and education
  • Experience-affecting systemic change

Core competencies required include:

  • Recruiting and training volunteers
  • Demonstrated skills in community outreach
  • Managing annual/program budgets
  • Effective written and verbal communication skills
  • Strong interpersonal skills
  • Strong public speaking skills

Additional requirements:

Travel required between Newark support centers and occasionally to headquarters in Mountainside, NJ. Ability to drive required.

Compensation & Benefits:

The position is full-time with an immediate start date. The salary range is $60K – $70K commensurate with appropriate experience. Medical benefits included.

How to Apply:

Email with a resume and cover letter. In your cover letter, please include program experience in an urban center.

Program Associate Job Segments and Areas of Responsibility

In-School Support

  • Provide grief education for students in grades 5-8, at two schools in the South Ward, and additional schools as the program expands
  • Provide grief peer support groups for students to participate in ongoing support. Group sessions up to 10 weeks long
  • Conduct initial intake calls and an orientation for families interested in having their child(ren) participate in the peer support group
  • Clinically assess families’ needs and whether the peer support group is an adequate fit for the student at that time, and determine if additional services may be necessary
  • Ongoing communication via email, phone, or in person with schools and families during the grief peer support group sessions
  • Regular communication with school social worker or counselor to discuss progress of the peer support groups and any other pertinent information that may arise

SWCA Training/Education Support

  • Provide grief education trainings for students, parents, school staff, and larger South Ward community

Liaison with South Ward Children’s Alliance (SWCA)

  • Provide regular-based coordination with SWCA personnel regarding both in-school programs and education training
  • Participate in the monthly SWCA partner meetings

Imagine Center Support and Management

  • Field initial intake phone calls for potential center participants
  • Conduct orientations of new center participants
  • Clinically assess families’ needs and whether Imagine is a fit for the family and the family for Imagine
  • Make referrals for families who require additional support
  • Assist with giving tours of the center for interested parties
  • Provide ongoing individual support for those in need, including education about talking to children about death and dying
  • Manage and oversee one Night of Support per week including supervision of volunteers
  • Plan group activities for each Night of Support
  • Provide pre- and post-group facilitation of volunteers on one Night of Support per week
  • Maintain current and accurate records of volunteer facilitators and participant attendance at Night of Support
  • Conduct community grief education/trainings
  • Provide support for schools, community agencies, corporations, etc. who are coping with loss
  • Assist with developing, marketing, and publicizing existing and new programs as needed to maintain and grow the center
  • Support the Program Director with outreach to community agencies and partners to promote Imagine’s programs and services

Volunteer Management and Community Outreach

  • Assist Program Director with regular opportunities for Volunteer Recognition
  • Assist Training Director with opportunities for ongoing continuing education including Book Clubs, Facilitator Training, and workshops
  • Supervise volunteers in bi-weekly Nights of Support as well as annual reviews
  • Assist in marketing (including a Social Media Strategy) and communications strategy and implementation
  • Attend appropriate networking opportunities
  • Host monthly one-hour information sessions/tours


  • Assist in managing Newark program budget
  • Assist in preparing monthly report for Board of Trustees
  • Assist with preparing content for grant proposals and reports
  • Gather data-tracking information of all participants and families associated with the program; report data collected to Imagine management and South Ward Children’s Alliance

This position is exempt under the Fair Labor Standards Act (“FLSA”), as well as under any and all applicable state (New Jersey) and local laws, rules and regulations.

This Position Description and Requirements for Program Associate is subject to change, revision and amendment by Imagine, at any time, with or without advance notice. Imagine will, however, endeavor to provide such changed, revised and/or amended to Position Description and Requirements to the Program Associate, as soon thereafter as practicable, including any supplement to such Position Description and Requirements. Finally, at the sole discretion of Imagine, through the Executive Director, the Program Associate might, at any time, be required to perform other, different and/or additional requirements than those set forth and detailed above.

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